Due to the COVID restrictions in place on 27 June 2021 the date of the Annual General Meeting has been moved. 

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Notice is hereby given of the Annual General Meeting of Members of New South Wales Masters Athletics Inc. (ABN 56 427 356 578) to be held on Sunday 25 July 2021 at Chatswood Rotary War Memorial Athletic Field Mowbray Road West, Lane Cove North NSW 2066 commencing at 2pm

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The business of the Annual General Meeting shall be:

1.    To confirm the minutes of the 2020 Annual General Meeting.
2.    To receive the Annual Report
3.    To receive the financial statements.
4.    To conduct an election for the following positions:

·           President
·           Vice-President
·           Honorary Secretary
·           Honorary Treasurer
·           Registrar
·           Records and Awards Officer
·           Journal Editor
·           Media and Communications Officer

·           A representative of each of the categories of - track events, field events, walking events and distance running events.

5.    To conduct an election for the position of Reviewer of the financial statements.
6.    To consider the making of amendments to the New South Wales Masters Athletics Inc. Constitution as proposed by the New South Wales Masters Athletics Inc. Committee.
7.     Other business

 

John Clark

Honorary Secretary

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Attendance at the Annual General Meeting

All current financial members or their appointed proxy are eligible to vote at the meeting and are welcome to attend.

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Members or their appointed proxies wanting to attend the meeting must pre register their intention to attend the meeting using the following link

Event booking link:  https://www.trybooking.com/BSQBT

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All persons attending the meeting will need to comply with social distancing requirements and any other requirements as determined by the NSW State Health and or the meeting venue management.

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Appointment of proxies

 

1.    Each voting member (as applicable) may appoint another person as proxy to attend in his or her place at the Annual General Meeting

2.    A proxy may vote on behalf of no more than 3 Voting Members.

 

A voting member appointing a proxy

1.    Must ensure it is done in writing, communicated electronically or on paper.

2.    May specify the manner in which the proxy is to vote in respect of a particular resolution and may indicate the proxy is not entitled to vote on any other resolution.

3.    Must ensure it is received by the Secretary no later than 7 days prior to the Annual General Meeting.

 

All appointments of proxy should be sent to the Secretary using either of the methods set out below:

Email: secretary@nswmastersathletics.org.au

Mail, in person or by courier:        The Secretary

                                                           NSW Masters Athletics Inc.

                                                           2A View Street

                                                           West Pennant Hills, NSW 2125

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Proxy Form

 

Incomplete proxy

Where the proxy appointment does not specify the name of a proxy, the appointment will be taken to be given in favour of the Chairperson of the meeting.

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A form of wording for the appointment of a proxy that could be used for the Annual General Meeting is set out below.

  

Election of the Committee and the Reviewer of the financial statements

Nominations of candidates for the election of the Committee and the Reviewer of the financial statements must be in writing and received by the Secretary no later than 14 days before the Annual General Meeting.

If there are insufficient prior written nominations received, other nominations may be taken from the floor of the meeting.

 

Agenda Item 6. - Amendments to the New South Wales Masters Athletics Inc. Constitution as Proposed by the New South Wales Masters Athletics Inc. Committee

1. Committee

 

The current Constitution clause 4 (a) reads:

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4         COMMITTEE

 

(a) The Association shall be administered by a Committee consisting of

            i.        The Executive:

President

Vice-President

Honorary Secretary

Honorary Treasurer

One of these officers shall be appointed the Public Officer of the Association.

 

 ii.         Other elected officers: 

    Registrar

Records and Awards Officer

Journal Editor

Media and Communications Officer

A representative of each of the categories of:

track events, field events, walking events and distance running events.

 

It is proposed the current Constitution clause 4 (a) ii. should be replaced with the following wording:

         Other elected officers: 

Registrar

Records and Awards Officer

Journal Editor

Media and Communications Officer

Championships Officer

A representative of each of the categories of:

track events, field events, walking events, distance running events, and multi events

 

The Committee is proposing to add the positions of Championships Officer and multi event representative to the positions on the Committee. These changes recognise the greater emphasis the Committee wants to place on running and coordinating events for NSW masters athletes.

 

1. Change of Name

 

The current Constitution clause 4 (d) ii. reads:

No committee member shall:

(a)       Improperly exercise powers conferred upon them, or

(b)       Fail to carry out duties properly delegated to them, or

(c)       Act contrary to the Objects, or

(d)       Display conduct prejudicial to the good name of NSWMA or the sport of masters athletics, or

(e)       Breach the IAAF Code of Ethics.

 

It is proposed the current Constitution clause 4 (d) ii. (e) should be replaced with the following wording:

Breach World Athletics Integrity Code of Conduct.

 

The Committee is proposing the change to the Constitution to recognise the IAAF changing its name to World Athletics and the change made by World Athletics from the Code of Ethics to Integrity Code of Conduct.

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The papers for the meeting  AGM Papers