June 21

 
Registration are now open for the season 2020/21
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Our current members have been sent an email on 28 September with a link to their personalised registration form. New members can join through the ABOUT/MEMBERSHIP tab or click here

Click here to go to our Membership - Join or Renew here page for further information regarding fees and benefits

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NSW Masters 50th Anniversary Lunch

Date: Sunday 19 September 2021

Location: Ryde Eastwood Leagues Club

Time: 12pm start

Book your Tickets NOW Click Here

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June Waratah Newsletter is out
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NSWMA Annual General Meeting - New Date Sunday 25 July
 

Due to the COVID restrictions in place on 27 June 2021 the date of the Annual General Meeting has been moved. 

Notice is hereby given of the Annual General Meeting of Members of New South Wales Masters Athletics Inc. (ABN 56 427 356 578) to be held on Sunday 25 July 2021 at Chatswood Rotary War Memorial Athletic Field Mowbray Road West, Lane Cove North NSW 2066 commencing at 2pm

The business of the Annual General Meeting shall be:

1.    To confirm the minutes of the 2020 Annual General Meeting.
2.    To receive the Annual Report
3.    To receive the financial statements.
4.    To conduct an election for the following positions:

·           President
·           Vice-President
·           Honorary Secretary
·           Honorary Treasurer
·           Registrar
·           Records and Awards Officer
·           Journal Editor
·           Media and Communications Officer
·           A representative of each of the categories of - track events, field events, walking events and distance running events.

5.    To conduct an election for the position of Reviewer of the financial statements.
6.    To consider the making of amendments to the New South Wales Masters Athletics Inc. Constitution as proposed by the New South Wales Masters Athletics Inc. Committee.
7.     Other business

 

John Clark

Honorary Secretary

Attendance at the Annual General Meeting

All current financial members or their appointed proxy are eligible to vote at the meeting and are welcome to attend.

Members or their appointed proxies wanting to attend the meeting must pre register their intention to attend the meeting using the following link

Event booking link:  https://www.trybooking.com/BSQBT

All persons attending the meeting will need to comply with social distancing requirements and any other requirements as determined by the NSW State Health and or the meeting venue management.

Appointment of proxies

 

1.    Each voting member (as applicable) may appoint another person as proxy to attend in his or her place at the Annual General Meeting

2.    A proxy may vote on behalf of no more than 3 Voting Members.

 

A voting member appointing a proxy

1.    Must ensure it is done in writing, communicated electronically or on paper.

2.    May specify the manner in which the proxy is to vote in respect of a particular resolution and may indicate the proxy is not entitled to vote on any other resolution.

3.    Must ensure it is received by the Secretary no later than 7 days prior to the Annual General Meeting.

 

All appointments of proxy should be sent to the Secretary using either of the methods set out below:

Email: secretary@nswmastersathletics.org.au

Mail, in person or by courier:        The Secretary

                                                           NSW Masters Athletics Inc.

                                                           2A View Street

                                                           West Pennant Hills, NSW 2125

Proxy Form

 

Incomplete proxy

Where the proxy appointment does not specify the name of a proxy, the appointment will be taken to be given in favour of the Chairperson of the meeting.

A form of wording for the appointment of a proxy that could be used for the Annual General Meeting is set out below.

  

Election of the Committee and the Reviewer of the financial statements

Nominations of candidates for the election of the Committee and the Reviewer of the financial statements must be in writing and received by the Secretary no later than 14 days before the Annual General Meeting.

If there are insufficient prior written nominations received, other nominations may be taken from the floor of the meeting.

 

Agenda Item 6. - Amendments to the New South Wales Masters Athletics Inc. Constitution as Proposed by the New South Wales Masters Athletics Inc. Committee

  1. Committee

 

The current Constitution clause 4 (a) reads:

4         COMMITTEE

 

(a) The Association shall be administered by a Committee consisting of

            i.        The Executive:

President

Vice-President

Honorary Secretary

Honorary Treasurer

One of these officers shall be appointed the Public Officer of the Association.

 

 ii.         Other elected officers: 

    Registrar

Records and Awards Officer

Journal Editor

Media and Communications Officer

A representative of each of the categories of:

track events, field events, walking events and distance running events.

 

It is proposed the current Constitution clause 4 (a) ii. should be replaced with the following wording:

         Other elected officers: 

Registrar

Records and Awards Officer

Journal Editor

Media and Communications Officer

Championships Officer

A representative of each of the categories of:

track events, field events, walking events, distance running events, and multi events

 

The Committee is proposing to add the positions of Championships Officer and multi event representative to the positions on the Committee. These changes recognise the greater emphasis the Committee wants to place on running and coordinating events for NSW masters athletes.

 

  1. Change of Name

 

The current Constitution clause 4 (d) ii. reads:

No committee member shall:

(a)       Improperly exercise powers conferred upon them, or

(b)       Fail to carry out duties properly delegated to them, or

(c)       Act contrary to the Objects, or

(d)       Display conduct prejudicial to the good name of NSWMA or the sport of masters athletics, or

(e)       Breach the IAAF Code of Ethics.

 

It is proposed the current Constitution clause 4 (d) ii. (e) should be replaced with the following wording:

Breach World Athletics Integrity Code of Conduct.

 

The Committee is proposing the change to the Constitution to recognise the IAAF changing its name to World Athletics and the change made by World Athletics from the Code of Ethics to Integrity Code of Conduct.

The papers for the meeting  AGM Papers

 
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COVID Safety Protocols at Athletics NSW Interclub Competitions

Due to COVID-19 and NSW Government requirements, we will be delivering our Interclub events safely in 2020/2021

 

In order to be able to deliver events under the current NSW Government COVID-19 restrictions, the following protocols will be followed concerning our Interclub Competitions this season unless otherwise communicated:

  • There will be a maximum of 400 unique entries i.e. 400 total athletes that will be permitted to each Interclub competition. If you are registering for an Interclub event, we ask that you are 100% committed to participating at that event you register.

  • 65 spots will be available for registered coaches and club administrators to attend each event (upon pre-registering via a form provided before each competition), with the remaining spots being occupied by NSW Officials, Club Volunteers and Athletics NSW staff at each Interclub competition

  • Only athletes pre-registered accredited coaches, volunteers, NSW Officials, and Athletics NSW staff will be allowed to attend the event. Unfortunately, at this stage with the current restrictions, Interclub Competition events.

  • Carers for para-athletes will be permitted, upon pre-registering themselves on the form provided before each competition.

  • Athletics NSW will endeavour to provide the safest possible environment for all participants at every event that is delivered throughout the Summer Season 2020/2021

 

If you have any questions regarding the above changes, do not hesitate to contact us at competitions@nswathletics.org.au at any point in time.

We thank you for your understanding of these necessary safety precautions during this period, as we try to provide as many members as possible the opportunity to compete this track & field season. We will regularly update our valued members throughout the season to any further changes regarding the delivery of Interclub Competitions during the Athletics NSW 2020/2021 Summer Season.
 

Yours in Athletics
Athletics NSW

Notice of the Annual General Meeting
 

Notice is hereby given of the Annual General Meeting of Members of New South Wales Masters Athletics Inc. (ABN 56 427 356 578) to be held on Sunday 27 June 2021 at Chatswood Rotary War Memorial Athletic Field Mowbray Road West, Lane Cove North NSW 2066 commencing at 2pm

 

The business of the Annual General Meeting shall be:

  1. To confirm the minutes of the 2020 Annual General Meeting.

  2. To receive the Annual Report

  3. To receive the financial statements.

  4. To conduct an election for the following positions:

  • Honorary Secretary

  • Honorary Treasurer

  • Records and Awards Officer

  • Journal Editor

  • Media and Communications Officer

  • A representative of each of the categories of - track events, field events, walking events and distance running events.

  1. To conduct an election for the position of Reviewer of the financial statements.

  2. To consider the making of amendments to the New South Wales Masters Athletics Inc. Constitution as proposed by the New South Wales Masters Athletics Inc. Committee.

  3. Other business

 

John Clark

Honorary Secretary

26 May 2021

Attendance at the Annual General Meeting

All current financial members or their appointed proxy are eligible to vote at the meeting and are welcome to attend.

Members or their appointed proxies wanting to attend the meeting must preregister their intention to attend the meeting using the following link

Event booking link: https://www.trybooking.com/BRPQK

All persons attending the meeting will need to comply with social distancing requirements and any other requirements as determined by the NSW State Health and or the meeting venue management.

Further information regarding the following are in attached Document

  • Appointment of proxies

  • A voting member appointing a proxy

  • Incomplete proxy

  • Election of the Committee and the Reviewer of the financial statements

Voting by Proxy

Due to the ongoing concerns around COVID, we are encouraging all financial members of NSW Masters Athletics Inc. that are unable to attend the Annual General Meeting and want to have their vote counted on any or all of the agenda items at the annual general meeting to complete an appointment of proxy. 

The rules around an appointment of a proxy are set out below.

A form of wording for the appointment of a proxy that could be used for the Annual General Meeting is also set out below.

Appointment of proxies

1.    Each voting member (as applicable) may appoint another person as proxy to attend in his or her place at the Annual General Meeting

2.    A proxy may vote on behalf of no more than 3 Voting Members.

 

A voting member appointing a proxy

1.    Must ensure it is done in writing, communicated electronically or on paper.

2.    May specify the manner in which the proxy is to vote in respect of a particular resolution and may indicate the proxy is not entitled to vote on any other resolution.

3.    Must ensure it is received by the Secretary no later than 7 days prior to the Annual General Meeting.

 

All appointments of proxy should be sent to the Secretary using either of the methods set out below:

Email: secretary@nswmastersathletics.org.au

Mail, in person or by courier:         

                                             The Secretary

                                             NSW Masters Athletics Inc.

                                             2A View Street

                                             West Pennant Hills, NSW 2125

 

Incomplete proxy

Where the proxy appointment does not specify the name of a proxy, the appointment will be taken to be given in favour of the Chairperson of the meeting.

Appointment of Proxy

The appointment of proxy must be received by the Secretary no later than 7 days prior to the Annual General Meeting. All appointments of proxy should be sent to the Secretary

Email: secretary@nswmastersathletics.org.au

Mail, in person or by courier:   

                                       The Secretary

                                       NSW Masters Athletics Inc.

                                       2A View Street

                                       West Pennant Hills, NSW 2125

 

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