The 2023 Annual General Meeting of New South Wales Masters Athletics Inc. (ABN 56 427 356 578) will be held online only using Google Meet.

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The meeting will commence at 4 pm on Sunday, 18 June 2023.

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The business of the Annual General Meeting is:

1.                         To confirm the minutes of the 2022 Annual General Meeting.

2.                         To receive the Annual Report

3.                         To receive the financial statements.

4.                         To conduct an election for the following positions:

·             President

·             Vice-President

·             Honorary Secretary

·             Honorary Treasurer

·             Registrar

·             Records and Awards Officer

·             Journal Editor

·             Media and Communications Officer

·             Events Representative

·             A representative of each of the categories of:

                 track events, field/multi events, and distance running/walking events.

5.                         To conduct an election for the position of Reviewer of the financial statements.

6.                         Other business

 

John Clark

Honorary Secretary

 

9 May 2023

 

 

Attendance at the Annual General Meeting

All current financial members or their appointed proxy are eligible to vote at the meeting and are welcome to attend the meeting.

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Members or their appointed proxies wanting to attend the meeting must register their intention to attend the meeting using the following link

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Event booking link: 

https://www.trybooking.com/CIFGX

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The meeting link will be emailed to registered attendees by 9 pm on Saturday, 17 June 2023.

Appointment of proxies

1.     Each voting member (as applicable) may appoint another person as a proxy to attend in their place at the Annual General Meeting

2.     A proxy may vote on behalf of no more than 3 Voting Members.

A voting member appointing a proxy

1.     Must ensure it is done in writing, communicated electronically or on paper.

2.     May specify how the proxy is to vote in respect of a particular resolution and may indicate the proxy is not entitled to vote on any other resolution.

3.     Must ensure it is received by the Secretary no later than seven days (7) before the Annual General Meeting.

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All appointments of proxy should be sent to the Secretary using either of the methods set out below:

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Email: secretary@nswmastersathletics.org.au

Mail, in person or by courier:  The Secretary

                                        NSW Masters Athletics Inc.

                                        2A View Street

                                        West Pennant Hills, NSW 2125

 

All proxies already appointed by the member and received by the Secretary will remain valid and in force unless the member giving the proxy rescinds the appointment of proxy by contacting the Secretary using either of the methods set out above.

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Incomplete proxy

Where the proxy appointment does not specify the name of a proxy, the appointment will be taken to be given in favour of the Chairperson of the meeting.

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A form of wording for the appointment of a proxy that could be used for the Annual General Meeting is set out below.

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Election of the Committee and the Reviewer of the financial statements

Nominations of candidates for the election of the Committee and the Reviewer of the financial statements must be in writing and received by the Secretary no later than fourteen (14) days before the Annual General Meeting.

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If there are insufficient prior written nominations received, other nominations may be taken from the floor of the meeting.

 

 Appointment of Proxy

I _________________________________________   (insert your name)

of__________________________________________________________ (insert your address), being a current financial member of New South Wales Masters Athletics Inc., appoint

*the Chairperson of the meeting or *(insert name and address of the person appointed)

____________________________________________________________

____________________________________________________________

* or in their absence, appoint (insert name and address of the person appointed)

____________________________________________________________

____________________________________________________________

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as my proxy to vote on my behalf at the Annual General Meeting of New South Wales Masters Athletics Inc. (ABN 56 427 356 578) to be held on Sunday, 18 June 2023, commencing at 4 pm or at any adjournment of that meeting.

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*to vote for (specify the items of business, for example, all items of business, items of business 1, 2, and 3 only)

 

* to vote against (specify the items of business, for example, all items of business, items of business 1, 2, and 3 only)

 

* to not vote on (specify the items of business, for example, items of business 1, 2, and 3 only)

 

 

Signature:                                                       Date:                     

 

Contact phone number:

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* Delete if not applicable

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The Secretary must receive all appointments of proxy no later than seven (7) days before the Annual General Meeting. All appointments of proxy should be sent to the Secretary using either of the methods set out below:

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Email: secretary@nswmastersathletics.org.au

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Mail, in person or by courier: The Secretary

                                        NSW Masters Athletics Inc.

                                        2A View Street

                                        West Pennant Hills, NSW 2125